Saturday, June 14, 2014

Revisions to GodZone & Confirmation 2014-15

Frequently Asked Questions


Shepherd of the Valley considers it a privilege to partner with families as their children grow in faith. GodZone is our Christian education program for Age 3 (by Sep. 1) - Grade 5. Confirmation is our Christian education program for Grades 6-9. Youth are invited to Affirm their Baptism in the fall of 10th grade.
 
The questions and answers below reference our revised 2014-15 schedule for GodZone, Age 3- Grade 5 and Confirmation, Grades 6-8. The schedule for Confirmation Grade 9 remains unchanged from last year.


How were the revised options for GodZone and Confirmation decided?
  • Our Vision to invite all people to experience the Welcome, Transformation and Sending of Jesus Christ, led us to evaluate our worship, education, and supporting programs.
  • We listened to feedback from members, administered surveys, sought advice from consultants and similar congregations, and engaged members for further advice and recommendations including a Children’s Ministry Task Force.
  • We made adjustments to our initial plans based on this combined feedback and advice.

Why are there new sessions for GodZone on Saturdays?
  • Starting in September, there will be a new worship schedule on Saturday with a band–led worship at 4:00 PM and organ/piano-led worship at 5:30 PM.
  • There will also be an increased variety of music, hands-on service, food and fellowship on Saturdays for families.
  • New GodZone sessions will provide more opportunities for families to be involved in worship, education and service.
  • All music groups, including children and youth choirs and bells, will include Saturday performances on a rotational basis.

Why is GodZone divided between grade levels on Wednesday and Weekends?
  • Consolidating sessions for each grade level will ensure the enrollments necessary to maintain quality, high-energy programming , effective group dynamics and motivations for student attendance.
  • Data from GodZone 2011-14 enrollment and attendance indicates that the majority of PK-Grade 3 are more likely to enroll in a session time aligned with worship and Grade 4-5 are more likely to enroll in Wednesday sessions.
  • The curriculum and objectives for Grade 4-5 are more focused on a readiness for confirmation. Aligning this group with confirmation on Wednesdays will provide opportunities to share service projects, parent resources and expectations for involvement in weekend worship.

Why is 3:15 Confirmation no longer offered on Wednesdays?
  • 3:15 is inconvenient for students from local schools with the exception of Falcon Ridge students (who can walk across the street after dismissal).
  • Immediately after school is not an optimal time for students to be in a structured learning environment.
  • Attendance at 3:15 is very inconsistent due to seasonal participation in after school activities.
  • It has been a difficult time to recruit youth and adult volunteers, and to establish parent involvement. SOTV believes that forming relationships to peers and mentors is critical to faith formation in young adults.

How will you support families whose children cannot attend the revised session times?
  • A GodZone Home Edition will be available for parents to teach their children at home. Packets will be available once a month for parents to pick-up. Children’s Ministry Staff will also be available for specific grade level support.
  • In Confirmation, we are excited to offer a weekend retreat + monthly small group option. Following the retreat, small groups will decide the day and time they will meet. Additionally, we are happy to provide you with resources for faith formation at home.

Why make changes at all if it will inconvenience some families?
God continually calls us to innovate and adapt program ministries to enrich opportunities for people of all ages to grow in faith and community. Several factors demanded that we reconsider and revise our options:

  • Member feedback for more options that fit a busy family schedule
  • Desire for programming at times when volunteers are more readily available
  • Matching programming to an expanded worship schedule
  • Group size and dynamics for quality programs
  • Efficient use of staff resources and facility space

Further questions? Please contact:

Mim Campbell, Director of Children’s Ministry at (952) 985-7350 or Mim.Campbell@sotv.org
Katie Strand, Director of Youth Ministry at (952) 985-7360 or Katie.Strand@sotv.org


View revised 2014-15 Schedule for GodZone and Confirmation.


 

Tuesday, June 10, 2014

Annual Meeting Summary



Please take a moment to review a summary of the content of our Annual Meeting. Formal Minutes to follow and will be posted via SOTV Council approval. Watch our website for details. There were approximately 162 in attendance. Please direct questions to Council@sotv.org

Presenters
  • Steve Mueller, Council President
  • Troy Nelson, Treasurer
  • Jenny Buckley, Council Vice President
  • Lynn Askew, Council Member & Past President
Introduction – Steve Mueller
  • Gratitude expressed for our many volunteers who make ministry possible all year long
  • Acknowledgment of a great year of ministry at SOTV
  • Indication that the meeting will address some financial issues but acknowledge we are a congregation of generous financial supporters
  • Thank you and round of applause to Dannelle Bautista, Kitchen Manager and Volunteers for today’s lunch

Call to Order – Steve Mueller



Devotion – Pastor Chris Smith

  • Video with SOTV Pastors What is Your Favorite Bible Verse and Why?  With Discussion
  • Prayer
  • Hymn 641


Approval of 2013 Annual Meeting Minutes

Motion moved to approve by Linda Nelson

Motion second by Gordon Bentley



State of the Church – Steve Mueller
 We are a congregation of transformation.”

  • Vision:  Shepherd of the Valley Lutheran Church will invite all people to experience the welcome, transformation and sending of Jesus Christ
  • 2013-2014 At-a-Glance. We have done some great things!
    • New Worship Leader Shawn Vaughan
    • New Production Manager Omar Reyes
    • Supported Brandon Newton's transition into pastoral ministry
    • Invested in worship & technology
    • United congregation by moving to one worship space
    • Consistent display of American flag in Narthex/Atrium implemented
    •  Hosted Congregation Dialogues throughout the year to gather feedback 
    • Council authorizes pastors to officiate at same-gender marriages
    • Celebrated our Tanzania Partnership with a visit from Pastor John Mhekwa
    • Celebrated our Partnership with Christmas Lutheran Church in Bethlehem with a visit from Pastor Mitri Raheb.
  • Financial review introduction
  • Letter shared from member of inspiration to increase personal giving.  


Leadership & Governance – Jenny Buckley

  • Explanation of Ballot and Voting

1.     Approval of Council Officers 2014-2015:  Yes or No vote

      • Jenny Buckley, Council President
      • Paul Keller, Council Vice President
      • Steve Mueller, Past President

        [Unanimously Passed]

2.    Approval of Council Member-at-Large (Electing TWO) (Candidate Information was provided)

      • LaVon Dennistoun  [Elected]
      • Michael Kelly
      • Ken Syverson [Elected]
  • Leadership Team Structures

    • We learned from the CAT Survey that our congregation wants a broader representation in decision making at SOTV
    • Review of current Leadership teams and an introduction of new Leadership Teams
    • Members in attendance of the meeting for each Leadership Team were recognized
    • Interested in serving on a Leadership Team contact council@sotv.org
    • Leadership Teams

      • Council
      • Finance
      • Capital Campaign Strategy
      • Human Resources
      • Benevolence
      • Building & Grounds
      • Kairos
      • Stewardship
      • Communications
      • Welcome

2014-2015 Budget – Troy Nelson

  • General Fund Budget
    • Presentation and explanation of income, expenses and financial needs 
    • Presented deficit budget of -$192,539 
    • Expected use of General Fund Balance and minimum balance of $500,000 before implementation of staff reductions 
    • Discussion and Q&A
  • Building Fund Budget
    • Presentation and explanation of income, expenses and financial needs
    • Presented use of fund balance in the amount of $60,000 for expenses
    • Current Building Fund debt $4,530,362 @ 4.375% Commercial Rate
    • Proposal to enter a Capital Campaign 2014-2015
    • Discussion and Q&A
  • Organ Fund

    • Presentation and explanation of income, remaining pledges, payments and financial needs
    • Organ has been funded completely separate from general fund by supporters
    • Remaining loan balance $144,077
    • Funds still needed $121,000
    • Discussion and Q&A
 Approval of 2014-2015 Budget

Motion to approve by Gordon Bentley

Motion second by Karen Piehler-Shaw


Capital Campaign – Lynn Askew 
"We don’t want to build more, we want to do more."

  • Background

    • Last Capital Campaign was 2004-2007 primarily for building of Sanctuary, Chapel, Narthex expansion, and classroom expansions 18- 22
    • Capital Campaign Strategy Team formed in 2012
  • Purpose of 2014-2015 Campaign

    • Debt Reduction (Currently $4.5mm)
    • Facility Improvements (Building & Parking Lot)
    • Local, Regional, Global Outreach and Benevolence 
  • Timeline

    • May 2014:  Consultant Selected, James D. Klote
    • Summer/ Fall 2014:  Preparation & Feasibility Focus Groups
    • Fall/Early Winter 2014-15:  Initial visits with congregation
    • January – March 2015:  Heart of the Campaign
Approval of Capital Campaign

Motion to approve by Kathy Larson

Motion second by Gordon Bentley



Adjourn

Motion to adjourn by Pat Buss

Motion second by Betty O’Leary